The Registrarial Assistant is responsible for providing departmental assistance in all areas of collection management and exhibition registration, including the Museum's collection database, TMS.
Assist with smaller temporary and traveling exhibitions, including processing loan forms; making shipping, crating and courier arrangements; scheduling; budgeting; condition reporting; supervising installations and deinstallations; and traveling with exhibitions as needed. Assist with collection-related projects including accessioning and upkeep of collection records, processing and scheduling outgoing loans and yearly inventories and condition reporting. Maintains department ledgers, reconciles expenses, and processes invoices in partnership with finance team. Assist with digital images for exhibition related projects and collection documentation.
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The incumbent will also assist with the monthly condition reviews of the Franklin D. Murphy sculpture garden on UCLA's campus.Percentage of Time:
100
Shift Start:
9:30 am
Shift End:
6:30 pm
Qualifications for Position
23
Records
Qualifications
Required/Preferred
Interest in registration and/or collections management; with student employment, internships or other direct museum experience preferred.
Required
Ability to write grammatically correct routine business correspondence (memos, internal operating procedures, letters, and instructions on campus forms) with accuracy and typing precision.
Required
Proven skill in using a PC and experience with Microsoft Office, including Word, Access, Outlook and Excel; familiarity with Adobe Photoshop and Acrobat. Experience with TMS preferred.
Required
Skill in setting priorities based on the job responsibilities, managing workflow in the face of shifting priorities, frequent interruptions and multiple deadlines.
Required
Excellent interpersonal skills so that good working relationships may be maintained with all museum staff, outside contacts and university staff.
Required
Ability to clearly present and communicate information by making oral group presentations.
Required
Detailed knowledge of standard museum cataloging system as applied to all stages of the cataloging process.
Required
Detailed knowledge of art and information science bibliographies; familiarity with terminology and documentation standards.
Required
Experience operating a digital camera and imaging software.
Required
Working knowledge of the history of graphic arts and of general art history.
Required
Knowledge of standard museum policies and procedures according to American Alliance of Museums standards.
Preferred
Knowledge of registrarial and collections management policies for museums according to American Alliance of Museums standards.
Preferred
Working knowledge of legal and ethical aspects of fine arts collecting, maintaining, borrowing and exhibiting.
Preferred
Knowledge of services and procedures of fine arts shippers.
Preferred
Knowledge of fine arts insurance forms and services.
Preferred
Knowledge of conservation needs of collections of works of art on paper, sculpture and paintings.
Preferred
Working knowledge of the art market.
Preferred
Proficiency in at least one foreign language, preferably Italian, French, or German.
Preferred
Maintain and preserve appropriate and orderly filing systems.
Required
Physical abilities to perform all core functions and duties including but not limited to the ability to talk; hear; see; sit for extended periods; stand for extended periods; walk; climb; balance; stoop; kneel; crouch; crawl; push; pull; reach; lift up to 30 pounds; manual dexterity to operate a computer keyboard and perform heavy data entry; manual dexterity including but not limited to the ability to feel, finger, and/or grasp; color vision; depth perception; central and peripheral vision; close vision; distance vision; visual acuity to view a computer monitor for long periods. Ability to view in close proximity without touching or endangering the work in any way.
Required
Ability to work evenings, weekends, and other non-standard shifts as required by projects.
Required
Ability to travel as required by projects.
Required
Reliable means of transportation to attend offsite assignments.
Required
Additional Posting Information
Bargaining Unit:
RX-Research Support Professionals
Application Deadline:
07-13-2023
External Posting Date:
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