Serving as a launchpad for projects drawing on disparate disciplines of science, engineering, medicine and the arts – the Bridge Institute is leveraging the strengths of individual departments and schools by providing an umbrella that trains fearless researchers, supports convergence and empowers collaboration. Exploring the interplay of molecules, cells and tissues through inclusive Team-Science and Art-Science frameworks to create new mechanistic insights that impact biomedical research, support science training and improve the human condition.
The Bridge Institute is seeking a Program Administrator to join our team. The position will support daily departmental contracts and grants research activity and other department financial needs.
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The core job duties are:
PRE-AWARD
Prepares proposals
Stays informed and reminds faculty about research funding opportunities; Studies requirements of proposal solicitations; Develops, prepares, and finalizes proposal budgets for submission and review by USC Contracts and Grants. Obtains cost sharing and commitment support; Fills out electronic-required USC and agency forms, and submits them for approval and signature; Assists faculty in entering proposal information in Fastlane or Grants.gov. and others. Checks for completeness of proposals; Communicates with Contracts & Grants for proposal requirements and authorization for submittal to agency; Maintains the current and pending file of faculty.
POST-AWARD
Manages Research Grants as Account Manager
Oversees university accounting systems as related to expenditures in payroll, purchasing, check requests, and others (expense transfers and budget re-allocation). Initiates expenditure requests on research funds in agreement with university expenditure policies and AARC (allocable, allowable, reasonable, consistency) rule; Checks budget and expenditures for compliance with funding agency restrictions; Checks for funds availability before allocating expenses; Prepares budget re-allocation requests in research grants and makes budget projections at the request of faculty and in agreement with agency regulations and USC policies; Audits expenses and encumbrances posted in university accounting system by maintaining a shadow report of transactions; Reconciles expenses recorded on shadow report against university financial statements (Workday); Takes corrective actions in case of discrepancies noted during reconciliation process. Collaborates with Sponsored Projects Accounting and USC Business Services; Follows up on purchases (billing and posting); payroll (set up and cost transfers); incremental funding; and other matters related to allocation & expenditures. Close-Outs - Reviews/audits shadow reports of all research accounts; Plans closure of expiring grants (budgets and expenditures all posted and reconciled); Sends close-out notices 90/60/30 days before termination Communicates with Close-out Specialist from Dept of Contracts & Grants. Reviews/Audits shadow reports of all accounts.
Payroll and Effort Certification
Will work with the department and the Dornsife systems to request offer letters for hourly students, grad students fellows and assistants for any type of funding. Analyze, request and review payroll set ups for all in the department. Submits RA list to Dornsife Student Affairs/ Business Office; Makes sure that RA and research staff payroll are verified before principal investigators certify the percent of effort; Authorizes payroll for student workers on research and faculty restricted accounts; Makes projections on research grants about RA payroll and tuition expenses in collaboration with Principal Investigators (P.I.); Collects and analyzes faculty, RA, and research staff payroll information. Prepares Data for Effort Certification.
Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Experience: Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS). Knowledge and ability to understand, interpret, and communicate University policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Expert in project management, including managing international collaborations and complex multi-sub award contracts.
A complete application should include a cover letter and resume/CV uploaded to the completed online application. Failure to complete all the steps of our application process will negatively impact consideration of your candidacy.
Salary range: The annual base salary range for this position is $80,881 - $92,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
This position is funded on contracts/grants or gifts.
Required Documents and Additional Information:
- Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
- Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
- USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Directly related professional experience in area of program specialization.
